Centralised Employee Data

Employee Database Software for Singapore Businesses

JustLogin's AI-Powered HRMS puts your people data in one secure place — self-service profiles, org charts, role-based access, and one-click MOM submissions, all from one platform.

Secure cloud storage for every employee record
Self-service profiles with role-based access
One-click MOM OED submission via APEX
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The Problem

Employee Data Shouldn't Live in 10 Different Places

Scattered spreadsheets, paper files and shared drives create compliance risk and waste HR's time every single day.

Data Scattered Across Systems

Employee info lives in spreadsheets, email attachments, shared drives and paper files. Finding one document means searching five places.

HR spends ~30% of its time hunting for employee data

Sensitive Data, No Access Control

Salary, NRIC and bank details sit in shared folders. Without role-based access, the wrong people can see what they shouldn't.

PDPA breaches carry fines of up to S$1M in Singapore

MOM Submissions Done by Hand

Producing OED reports means pulling data from multiple sources, reformatting, and submitting through government portals — hours lost every quarter.

Late MOM submissions risk penalties and audits
Key Features

Everything You Need for People Management

A complete toolkit to store, organise and secure employee data — built for Singapore compliance.

Employee Data

Store every employee record securely — personal info, employment history, contracts and certificates, all in one place.

Employee Self-Service

Staff edit their own info based on access rights. Edits can require admin approval, so you always know what changed.

Precise Access Control

Role-based permissions decide who sees and edits each field. Sensitive data like salary and NRIC stays protected.

Automated Reminders

Notifications for birthdays, probation dates and work-pass renewals — stay ahead of every important date automatically.

Organisation Chart

Generate a visual org chart in one click. Show the whole company or limit it to department level.

Configurable P-Files

Manage personnel files with configurable access. Upload contracts, certs and documents to secure cloud folders.

Email Letter Templates

Templates with merge tags for onboarding, confirmation and more — auto-populate names and dates in seconds.

One-Click MOM OED

Generate and submit Occupational Employment Dataset reports to MOM through GovTech APEX — one click, zero reformatting.

How It Works

People Management in 3 Simple Steps

From centralising employee records to one-click government submissions — here's how JustLogin organises your people data.

1

Centralise

Store personal info, employment history, contracts and certificates on the cloud. Staff update their own profiles via self-service.

2

Organise

Auto-generate org charts, set reminders for probation and work-pass renewals, and control exactly who sees what.

3

Comply

Generate OED reports and submit straight to MOM through the GovTech APEX gateway — no reformatting, no portal juggling.

Inside the Module

A Closer Look

From a single secure profile to automated reminders and one-click MOM submission.

1
Centralise

All Employee Data, One Secure Place

Store personal details, employment history, contracts and certificates in the cloud. Employees keep their own profiles up to date through self-service, while admins control which fields are visible and which stay restricted.

Employee self-service — staff edit their own info, with optional admin approval
Secure file storage — contracts, certs and documents in organised cloud folders
Custom fields — add fields specific to your company's requirements
2
Organise

Org Charts, Reminders & Access — Automated

Generate a visual org chart in one click, set automated reminders for birthdays, probation and work-pass renewals, and control exactly who can see and edit each piece of data with role-based permissions.

Org chart — auto-generated structure of your whole organisation
Smart reminders — probation, work-pass expiry and birthdays, never missed
Precise access control — role-based permissions for viewing and editing
3
Comply

MOM OED Submission — One Click via APEX

Generate a complete Occupational Employment Dataset report and submit it straight to MOM through JustLogin's GovTech APEX integration. Validation checks run first, so you submit with confidence — no reformatting, no portal juggling.

One-click OED — submit to MOM through the GovTech APEX gateway
Letter templates — merge-tag emails for onboarding, confirmation and more
Company directory — searchable, with controlled visibility
More from JustLogin

The Foundation of Your AI-Powered HRMS

People data feeds every other module — payroll, leave, attendance and appraisal all pull from one source of truth. Here's what else you can run in JustLogin.

Payroll

Employee, bank and tax data flows straight into payroll — no re-keying, always in sync.

Learn More

Leave

Reporting lines and employee status feed leave entitlements and shared calendars automatically.

Learn More

Attendance

Departments and worksites sync from People for GPS clock-in and shift scheduling.

Learn More

Mobile App

Employees view profiles, update personal info and access files from the JustLogin app.

Learn More

Expense

Snap, scan and send expense claims with mobile OCR and automated approvals.

Learn More

Benefit

Manage employee benefits, eligibility and claims with custom policies.

Learn More

Adopting JustLogin in Singapore? You may be eligible for the PSG grant · compare plans on our pricing page.

FAQ

Common Questions About People

Everything you need to know about JustLogin's employee database software.

What is JustLogin People?
People is JustLogin’s employee database — one secure, cloud-based record for every employee. It stores personal details, employment history, documents and more, and acts as the single source of truth that the rest of your AI-Powered HRMS pulls from.
Yes. With employee self-service, staff keep their own profiles up to date based on the access rights you set. Edits can be configured to require admin approval, so HR always has visibility and control over what changes.
Role-based permissions decide exactly who can view and edit each field. Sensitive data — salary, NRIC, bank details — can be restricted to admins only, while general fields stay visible to the team. This helps you stay aligned with Singapore’s PDPA obligations.
Yes. People generates the Occupational Employment Dataset (OED) report and submits it directly to MOM through the GovTech APEX gateway. Validation checks run before submission, so there’s no manual reformatting or portal juggling each quarter.
Yes. Org charts are auto-generated from your reporting structure in one click, and automated reminders cover birthdays, probation end dates and work-pass renewals so nothing important slips through.
People is the foundation of the platform. Employee data, departments and reporting lines flow automatically into Payroll, Leave, Attendance and Appraisal — so you set up employee data once and use it everywhere.
Yes. JustLogin is a pre-approved vendor under IMDA’s SMEs Go Digital programme, and Singapore SMEs can receive up to 50% PSG grant support for adopting JustLogin’s AI-Powered HRMS.

See JustLogin People in Action

Centralise your people data, protect it with role-based access, and submit to MOM in one click. Book a demo to see it live.

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Secure cloud storage
ISO 27001 certified
PSG grant eligible