A Quicker Way to Handle Expenses Without Manual Data Entry (Finally)

We know how month-end goes. Claims everywhere. Spreadsheets open. And that nagging feeling like you’ve missed something. 

That’s why we finally made integration between JustLogin’s Expense module and Xero for quick handling of all expenses. The goal? Get reimbursements into your accounting system without all the manual shuffling in between. 

From Reimbursement to Xero in One Go 

Here’s the new flow: 

You approve and reimburse claims in JustLogin like usual. Then they all show up on one page called Transfer to Xero. You can see everything that’s ready to go, give it a quick look, and push it all through with one click. 

Bills are created in Xero with full category-level allocation—no spreadsheets, no re-keying, no reconciliation headaches. 

What this means for your team: 

• Every reimbursed claim visible in one place 

• One action replaces hours of data entry 

• Clean, categorized bills ready for posting 

Get Your Mappings Right from the Start 

You can now sync your Xero Chart of Accounts with JustLogin. Which means you can map expense categories, codes, and tracking fields upfront—right when employees are submitting claims. 

When things are coded correctly from the beginning, you’re not spending the last day of the month fixing mistakes. 

What changes: 

• Correct allocation from day one 

• Zero rework during close 

• Faster, cleaner month-ends every time 

Tax Details Flow Through Automatically 

GST, VAT, whatever tax applies—it gets captured when the claim is submitted and shows up correctly in Xero. 

Your audit trail stays intact. Your tax reporting stays simple. 

You get: 

• Automatic tax breakdown by line item 

• Full traceability from submission to posting 

• Audit-ready records without extra effort 

Choose When Bills Hit Xero 

Every finance team has its own approval workflow. So, we let you choose the posting status that fits yours. 

Bill status options: 

• Draft – for teams that review in Xero before final approval 

• Submitted – for standard approval flows 

• Authorised – for bills ready to pay immediately 

You stay in control. Bills land in Xero at exactly the right stage. 

Why We Built This 

We kept hearing the same thing from finance teams: expense reimbursements shouldn’t be this manual. You’ve already approved the claims. Why should you have to enter everything again? 

You shouldn’t. So now you don’t. 

What you get back: 

• Time (the obvious one) 

• Accuracy (because manual entry = mistakes) 

• Sanity (especially during close) 

Join Our Beta Program

We’re excited to share that our Xero Expense Integration is now ready for beta testing!

At this stage, we’re inviting select customers who are using our latest workflow to test the integration and share their feedback. Your input will help us fine-tune the experience before we roll it out to everyone.

If you’re interested in being a beta tester and getting early access, please reach out to our team at [email protected]. We’d love to have you on board and appreciate your partnership in making this integration even better.