Exploring Occupational Employment Dataset (OED) Journey with JustLogin!


Exploring Occupational Employment Dataset (OED) Journey with JustLogin!

March 5, 2024

Exploring Occupational Employment Dataset (OED) Journey with JustLogin!

The Occupational Employment Dataset or OED was initiated in 2019 by the Ministry of Manpower (MOM), serves as an active database tasked with gathering occupational and employment information from all laborers in Singapore. Every registered enterprise is obligated to furnish MOM with current, occupational and employment data and particulars concerning their workforce. The OED compiles data regarding:

  • Primary job titles and associated responsibilities

  • Employment classifications (full-time or part-time)

  • Work hours and remuneration.

  • Workplace location and facility particulars

Collect occupational employment dataset and declared wage data.


What is Occupational Employment Dataset (OED) in Singapore?

The Occupational Employment Dataset (OED) serves as an online registry, a repository that compiles the latest occupational name and employment data of all current workers registered businesses in Singapore. It an online registry that’s not just a bureaucratic requirement; it’s a vital tool that aids in shaping manpower policies, directly impacting businesses and workers alike.

Why is the OED Important in Singapore?

Regularly updating the various OED information provides invaluable insights for MOM to review and refine manpower policies. This not only benefits businesses but also contributes to the manpower surveys and reducing survey loads through the quarterly Labour Market Survey (LMS). Moreover, OED data plays a pivotal role in the manpower surveys and assessing organizations’ compliance with Progressive Wage (PW) and Local Qualifying Salary (LQS) requirements, directly influencing the renewal or application of work passes.

When do I need to submit OED?

Your organization is required to update employee records directly the OED as and when there are changes to the occupational and employment details of your employees. If there are no changes in the new month, our system will rely on the OED records of employee movements and occupational and employment details that were previously submitted.

Check quarterly labor market survey and other manpower surveys for valuable insights.

How to submit OED?

Here are the steps for companies to submit the Online Employment Declaration (OED) in Singapore. This guide will walk you through accessing the portal securely, logging in using Singpass authentication, updating employee records, and ultimately ensuring compliance with regulatory requirements.

  1. Log into the OED portal: The process begins with accessing the Online Employment Declaration (OED) portal, which is typically accessible through the Ministry of Manpower (MOM) website, or a dedicated online platform provided by the government.

  2. Select “log in to the OED, followed by “for companies”: Upon reaching the OED portal, companies are prompted to log in. They must choose the option tailored for companies, as the portal may offer different log-in paths for various users, such as employers, employees, or government agencies.

  3. Log in with your Singpass: Singpass is a common authentication system used in Singapore for accessing government e-services securely. Companies must use their Singpass credentials to authenticate their identity and gain access to the OED portal.

    Submitting the Online Employment Declaration (OED) in Singapore can be tough. It involves a long and tricky manual process. From finding the right government website to entering data by hand, every step can be hard. Companies need to be ready for the challenge of dealing with lots of paperwork and making sure they do not make mistakes along the way.

OED submission flow chart for companies

  1. Select “Download records” for the employee listing excel file: Once logged in, companies may have the option to download records, such as an employee listing excel file. This file typically contains details of employees that need to be included in the OED submission, such as their names, identification numbers, employment start dates, and other relevant information.

  2. Click on “Update OED”: After downloading the necessary records, companies proceed to update the OED. This step involves inputting or updating the required information related to their employees and their employment status.

  3. Click on “OED” then “Proceed”: Upon completing the necessary updates, companies navigate to the OED section and proceed with the submission process by clicking on the “proceed” button or a similar prompt.

  4. Provide the required details, then select “Upload records” to submit the file: In this step, companies provide any additional required details or documentation as part of the OED submission. They then upload the employee listing excel file containing the updated information.

  5. Click on “submit OED” after uploading employee listing: After successfully uploading the employee listing file, companies finalize the submission by clicking on the “submit OED” button. This action indicates that the company has completed the necessary steps and is ready to submit the OED to the relevant authorities.

  6. Your OED is now successfully updated: Upon successful submission, companies receive confirmation that their OED has been updated and submitted. They may also receive a reference number or confirmation email for their records, indicating that the process has been completed.

What are the details OED submission steps?

Always fill out the Core and Secondary data items first and provide the actual number of additional data items in the event where they are available.

Submit OED by these given steps given in OED portal.

  1. Completing Core and Secondary Data Columns:

    • Fill out essential data columns first, and if applicable, choose the ‘Not Applicable’ option for PWM Job Level.

    • For part-time and full-time employees, provide details like actual work hours, date joined, and date left.

  2. Additional Data Items:

    • If available, provide additional data items to enhance the completeness of your submission.

  3. Submitting and Verifying Records:

    • Utilize the OED Navigation Guide to guide you through the submission process.

    • Submit your records, ensuring accuracy before the final submission.

  4. Verification:

    • After submission, refresh the page to view changes. Red entries indicate errors that need immediate correction.

    • Receive an email confirmation specifying validated records and any errors.

    • You may refer to the OED Navigation Guide to guide you through the OED submission process.


What is progressive wage model pwm?

Use of OED for PWM Assessment

What is Progressive Wage Model (PWM)?

The Progressive Wage Model (PWM) is a team effort involving unions, employers, and the government to boost the wages of lower-income workers. It’s not just about money; PWM creates a clear path for lower wage workers” pay to increase through training and improved productivity.

How is the OED Data Used to Assess Progressive Wage (PW) Mark Eligibility?

Using data from the Occupational Employment Dataset (OED), we figure out the salary requirements your employees need to meet. We also check this data against the wages you reported to the Central Provident Fund Board (CPFB) to see if your organization meets the PWM standards. The company can improve its corporate image by earning Pw Mark accreditation, by being rewarded for promoting policies towards low-wage workers.

Employment details, wages work locations, and pw mark accreditation.

Who is covered under PWM?

The Progressive Wage Model (PWM) is like a fairness umbrella, covering Singapore citizens and permanent residents in jobs like cleaning, security, landscape, lift and escalator, retail, food services, and waste management. To identify employees under the Progressive Wage Model (PWM), align their job descriptions with the designated sectors.

Even foreign employees benefit from progressive wages when employers apply the principles of progressive wage.

For this to work smoothly, please ensure you have given consent for the results of the survey assessment to be shared with the relevant government agencies. It’s a simple way to ensure that fairness and progress reach everyone in the workforce. Find out more about the expansion of PW approach and coverage.

How should I declare “PWM Job Level” for employees with multiple roles?

When employees juggle multiple roles, declare them under the one they spend most of their time on. Pay according to that role. Whether it is PWM or non-PWM, go with the majority of their time. For example, 60% Admin Executive and 40% Logistics Assistant means they’re classified as Admin Executive. Keep it straightforward for smooth operations.

A Guide to OED Reporting with JustLogin!

Did you know that you can now generate the OED report from the Justlogin system and directly submit update EOD back to MOM? Yes, if you’re a JustLogin HRMS user, here’s a comprehensive guide on how to simplify the process.

Elevating HR Efficiency with JustLogin’s OED Reporting!

In the dynamic realm of HR management, JustLogin’s OED Submission Through APEX (GovTech) emerges as an essential tool, revolutionizing the way occupational and employment data is handled. At its core, this innovative solution doesn’t just simplify processes; it reshapes the entire landscape, ushering in an era of efficiency and reliability.

Imagine a world where manual entries are a thing of the past, where HR professionals no longer spend countless hours tediously inputting data. With JustLogin’s OED submission, this becomes a reality. By automating the submission process, it not only saves time but also drastically reduces the risk of human errors, ensuring that every piece of data is accurate and compliant.

Picture the efficiency of a system that adapts to your needs, offering a user-friendly interface and flexible customization options. With JustLogin, navigating the complexities of OED submissions becomes an intuitive and enjoyable experience. No more grappling with cumbersome processes or wrestling with outdated systems.

It is not just about streamlining processes; it’s about elevating the entire HR experience. With JustLogin’s OED submission, efficiency isn’t just a goal; it’s a standard. Join the revolution today and discover a new era of HR management!

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